GLENEAGLE FILING #3
BOARD MEETING MINUTES
ANNUAL MEETING
NOVEMBER 13, 2007
The Annual Meeting of the Gleneagle Filing #3 HOA was held in the Library at Antelope Trails Elementary School. The meeting was called to order at 7:15 p.m.
Board Members Present: Jim Kennel, President; Don Moller, Vice President; Kathy
McCall, Treasurer; Susie Schorsch, Secretary; Connie Hemmer; Lisa Lewis
Homeowners Present: Ed Coyne, Sr., Jean & Karen Fernand, Doug Jones, Scott & Christy Kriskowski, Henry Lake, Doug Lewis, Margaret Lucero, Ryan & Rebecca Mayes, John McCall, Mario Melendez, Marie Moller, Robert Peltzer, Russ Robinson,
Donna Schroeder, Osa Tuck
Jim Kennel, President of the Board for the HOA, gave an educational, informational
presentation regarding the purpose and function of the HOA. The Board members are all volunteers. The Board members introduced themselves and reported their individual responsibilities as Board members.
TREASURER’S REPORT: The regular monthly report was given by Kathy. The Board approved the report as presented.
BUDGET FOR 2008: The report of the cash assets and proposed budget for the next calendar year were presented. There was discussion regarding moving the cash into a type of money market account that would yield an increase in the interest. Jim and Kathy will contact the Bank and discuss the options. A motion was made to approve the 2008 budget as presented. The motion carried.
NEIGHBORHOOD WATCH: Lisa reported that she was working with the county Sheriff’s office to receive reports for Neighborhood Watch. She shared how each neighbor could participate by watching out for out of the ordinary people, activities, etc. in the neighborhood.
COVENANTS COMMITTEE: Jim reported that Article 8 of the current covenants is in need of revision. He asked for volunteers to form a committee that would review and revise the covenants. The revisions would be presented to the Board and would be reviewed by the HOA attorney for legal issues. Then the revisions would be taken to the homeowners for a vote.
GLENEAGLE FILING #3
Annual Mtg November
13, 2007
Page 2
REVIEW OF INSURANCE: The requirements for insurance were reviewed with the association members. Currently our HOA is required to carry liability coverage for our common areas and coverage as required by state law for the Board Members.
ANNUAL REPORT: Jim gave the annual report outlining the road maintenance program. The HOA owns and maintains the streets in our neighborhood. The streets will require some extensive maintenance in the next few years.
INCREASE OF MONTHLY DUES: Jim reported the monthly dues had not increased since the beginning of the association in the early 90’s. Because the HOA owns and maintains the streets there will need to be an increase in the dues. The dues are currently
$15.00 and the proposed increase would make them $25.00 per month. All the association members will have the opportunity to cast their ballot on this issue. The homeowners present were given ballots and the homeowners not present will be mailed the ballot.
OPEN MEETING FOR
DISCUSSION: There was a period of questions and answers. Some homeowners wanted to know why the
Association owns and maintains the streets.
The developer did not construct the streets to meet the county codes and
El Paso County will not maintain the streets.
The present Board members will retain their positions as there were no new nominations and there was not a quorum at the meeting.
The meeting was adjourned at 8:50 p.m.
The acting secretary did not submit minutes for this meeting before submitting her resignation in December 2007. The minutes were recorded from the notes taken by Connie Hemmer at the meeting.